All About the McHenry County Historical Society.... What we do, and Who we are! Come and Join Us!
The Historical Society OFFICE open year-round, 9 a.m to 4:30 p.m. Monday-Friday. Museum admission free to members.
The staff at the McHenry County Historical Society fields an average of 10 to 15 requests each day on property, building and site preservation, family history, business history and object conservation. The Society’s local history research library contains photographs; picture post cards; maps; journals; business, club, school and governmental records; standard local history books; biographical files; scrapbooks; newspapers and other documentary materials such as old phone directories and high school yearbooks which provide the answers to all sorts of questions.
In addition, technical books and pamphlets on everything from quilt repair to building restoration plus staff training in conservation, restoration and preservation, provide an invaluable one-stop resource for businesses, public groups and individuals.
Volunteer & Outreach Coordinator Wanted
Essential Job Duties and Responsibilities
• The Volunteer and Outreach Coordinator is responsible for implementing and organizing the volunteers, membership, and educational programming for the McHenry County Historical Society and Museum. Reports to the Museum Administrator, but also works in concert with the Office Manager and Exhibits Curator. Communication is key and a premium is placed on working cooperatively as a team to complete time-sensitive tasks.
• Assist other staff with answering telephone calls, picking up and distributing mail, and regular office tasks.
• Field general inquiries and questions from the public and visitors; even if they are unrelated to education, volunteering, or membership.
• Attend various MCHS events including but not limited to festivals, fundraisers, special events and training programs. Some evening and weekend work required.
The following duties and responsibilities are not meant to be an exhaustive list of job duties. It is intended to provide accurate information regarding different aspects of the job the Volunteer and Outreach Coordinator may encounter. This position may include other duties that are not directly listed below.
• Recruit and schedule volunteers for the McHenry County Historical Society and Museum’s ongoing events and projects.
• Ensure new volunteers are partnered with staff or experienced volunteers to receive adequate and appropriate training. Volunteer and Outreach Coordinator might be the one providing the training when needed (i.e. new education volunteers)
• Communicate regularly with volunteers through check-in telephone calls, emails, “thank you” notes, and face-to-face interactions.
• Develop, update, and distribute Volunteer Handbook and Docent Tour Guide to appropriate volunteers.
• When practical or pertinent, attend McHenry County Volunteer Network meetings.
• Organize annual Volunteer Appreciation Luncheon and special events for National Volunteer Week in April.
• Assist in implementation of events and support volunteers during McHenry County Historical Society and Museum activities.
• Monitor individual volunteer hour logs and calculate total hours for all volunteers at the end of each calendar year.
• Serve as the staff liaison to the Membership Committee and serve as a communications conduit between committee members and staff.
• Work with the Membership Committee to refresh membership offerings/benefits to ensure the McHenry County Historical Society and Museum is “up to par” with similar historical organizations.
• Log and track memberships in the Museum’s PastPerfect database. This includes entering or updating contact information, renewing current memberships, monitoring member donations, and producing correspondence relating to membership status.
• Work with the Membership Committee to recruit new individual, family, government, organizational, and business memberships. Develop and execute membership initiatives in concert with the committee, which can include off-site expositions, meetings, or other events where McHenry County Historical Society and Museum’s educational, volunteer, and membership offerings can be promoted.
• Work with the Membership Committee Chair to prepare a fiscal-year report for the Annual Meeting.
• Compose e-blasts to the membership about the McHenry County Historical Society and Museum’s current activities or needs.
• Serve as the staff liaison to the Education Committee and serve as a communications conduit between committee members and staff to ensure that initiatives are consistent with organization’s mission and philosophy.
• Work with the Education Committee to refresh educational offerings to ensure current standards are being met. Offerings include but are not limited to: The West Harmony classroom program, classroom visits, museum tours, and pop-up interactive stations at special events.
• Collaborate with the Education Committee and educational agencies and community groups to develop new educational offerings to be used at the McHenry County Historical Society and Museum, as well as at satellite locations like schools, public libraries, and park districts.
• Schedule school groups during the fall and spring for the West Harmony Program and Museum Tour. This includes communicating with teachers, processing payment (if necessary), scheduling/training volunteers, and adding set program dates to the staff’s master calendar. The Volunteer and Outreach Coordinator should have the knowledge of each educational program and be able to fill in for a volunteer in case of an emergency
• Manage and recruit education volunteers (i.e. docents, interpreters, and unpaid interns).
• Lead “Museum 101” training for all summer interns (if applicable).
• Oversee and manage the McHenry County Historical Society and Museum’s “Education Collection.” This includes working with the Exhibits Curator to adopt deaccessioned items, correctly numbering and cataloging new acquisitions, and monitoring their usage.
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